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Fund Utilization Plan

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Total Balance PKR. 0
Zakat Wallet PKR. 0

The Fund Utilization Plan (FUP) describes estimated technical and financial data provided to the i-Care Foundation to request project related funds disbursal. An FUP needs to be submitted for i-Care review and approval prior to project commissioning for each tranche of funds requested. Funds will be disbursed based on coherent documentation and completeness of FUP submitted. FUP needs to be submitted every time funds are requested from i-Care Foundation. Multiple FUPs can be submitted for multiple projects.

In addition to submission of the FUP, partners need to ensure that a corresponding Fund Utilization Report (FUR) is submitted by:

  • July 31st – FURs for all FUPs submitted between January to June
  • January 31st – FURs for all FUPs submitted between July to December

Please note, an FUR must be submitted for each FUP which means for example that if 6 FUPs are submitted between January to June, then 6 FURs are due on July 31

3. Rationale

Please provide the background & context of WHY this project is necessary, what the ultimate goal is, and HOW it will address issues of inequality (social, economic, gender etc.).

4. Project Objectives

Please write down detailed project objectives, with related measurable indicators and key project outputs/activities that will lead towards your project goal. Please see the example in the table below.

5. Implementation Methodology

How will your organization implement the project – (5 W’s: who, what, why, when, where)? Please provide clear description of implementation broken down by components, including direct projects resources, costs and implementation support.

Note:Please use as much space as needed to explain in detail the implementation methodology.

7. Beneficiaries details & targeting methodology

7a. Elaborate how the proposed beneficiaries/households will be selected/targeted?

7b. Please give details on how you will ensure gender sensitivity and the inclusion of minority groups in this project. (For e.g. suitable timings and activity locations, female staff members, at least 33% participation of women, inclusive resource material etc.)

8. Monitoring & Evaluation

8a. How will you monitor the project? Please provide details, preferably a robust M&E framework clearly indicating the logical flow of activities How will communities/beneficiaries be involved in participatory monitoring? Please include all the data collection tools that will be used.

8b. Please tick which of the two following technical and financial reports your organization will provide to the i-Care Foundation?
9. Communications & Media

Provide details of the communication strategy for the activities. How you will brand i-Care Foundation in your communications?

Please tick at least three of the following communication product/content you will share with i-Care (at least quarterly).

Mark atleast 3 of the followings *

10. Sustainability

Describe how your organization plans to ensure benefits will be sustained after the completion of project activities? Will the project be sustainable? (For example, community members trained for maintenance of water pumps, village committees formed for oversight after training sessions etc.) If not, what measures will you take in the post-project period to monitor interventions and to provide assistance to beneficiaries?

11. Budget

Please provide details of the funds requested from The i-Care Foundation. This must be consistent with the Activity/Implementation Plan. Add as many rows as needed in line with project duration. Please carefully read the instructions before preparing the budget.

* Note: Please use the figures quoted in the beginning of the FUP for total budget and funds requested from i-Care.

Instructions for preparing the Budget

  • The budget must be prepared in Pakistani rupees,
  • Provide detailed breakdown of budget, do not give a lump-sum budget.
  • Provide detailed breakdown of the activities and provide budget for each activity separately.
  • Salaries, benefits, and travel and per diem rates must be consistent not only with the organization’s overall policies covering theseitems but also with local norms.
  • The i-Care Foundation will only fund the direct project activities cost relating to direct delivery of goods and services to beneficiaries.
  • Use additional sheets for detailed budget while strictly following this template.
12. Attachments:

Attachments to be provided to the i-Care Foundation with the Fund Utilization Plan:

  1. Please provide baseline surveys/assessments justifying the need for the project.
  2. Please provide NOCs/permissions/other relevant documents if applicable.
  3. If project involves civil works, please attach designs, bill of quantity & cost estimate details
  4. Please provide drafts of the activities and work plans including locations, venues, agendas, expenses sheet, invitations, number of organization members or any other proof of activity) together with verifiable beneficiaries list

Please attach files here:

Note: Please return the completed FUP within three (3) business days of receiving from i-Care. In case of delay beyond three (3) business days, your payment for this FUP will be deferred to the next month’s disbursement cycle. In case you are submitting a new FUP in the subsequent month, the requested funds and details from the deferred FUP shall be added to the new FUP.

The i-Care Foundation will disburse the funds by 15th date of each month.

To the best of my knowledge, I declare that all the above information is true and accurate

Sincerely,